How Fashion Brands Can Optimize Inventory Season to Season

Posted on by Amanda Levine

With trends constantly changing and seasons coming and going, stocking the right amount of inventory is tricky. While new fashion retailers may have a learning curve, with some time you can get inventory supply and demand down to a science. While some pieces will sell better than others, and you won’t always be offering the same products all the time, over time you will learn what sells best. Comprehensive reporting, customer behavior, organized inventory systems, and other resources can help you stay in control of inventory and finances too. Investing in resources and technology while trying to stock inventory can cause a cash flow strain. To free up cash flow, you may need to use inventory financing.

What is inventory optimization?

Inventory optimization is the method of best practices for balancing cash flow and inventory. It’s the process behind maintaining adequate stock to meet customer demand, but never miss a sale, delivering the best customer shopping experience, avoiding inventory problems, and keeping costs down. Seasonal optimization takes current market conditions and trends into account in combination with historical data to forecast consumer demand.

Why inventory optimization is important for fashion brands

Inventory optimization is important for any product-based business or retailer, but it’s especially vital for fashion brands. Proper inventory optimization will help your company meet consumer demand, increase customer satisfaction, and avoid costly issues such as overstocking, understocking, supply chain issues, and backorders. Inventory optimization is achieved through a combination of tools, technologies and best practices such as real-time product tracking and demand forecasting. Below are some tips to help you optimize inventory from season to season.

Tips to optimize inventory season to season

To make sure your retail inventory is optimized for each season, consider incorporating the following tips into your fashion business:

  • Utilize seasonal codes: Incorporating seasonal codes into your product taxonomy provides better visibility and insights in regard to inventory. Seasonal codes can allow you to see detailed metrics for each season or product type at a glance. As a result, identifying trends, tracking seasonal inventory levels in real-time, generating accurate sales forecasts, and making educated purchase decisions are easier. Be sure to also identify which products are top sellers every season regardless of the trends (such as a basic pair of black jeans) and track their performance year-over-year to optimize your inventory levels of those products over time.
  • Perform inventory analysis: All business decisions for all industries should be data-driven. Without proper analytics, even the best intended forecasting will fall short. Inventory analysis includes looking at historical data and trends, analyzing current market conditions, accounting for seasonality, calculating your profit margins, spotting poor-performing product lines, and identifying top-selling products. Inventory analysis allows you to make better purchase decisions and sales forecasts by adjusting for consumer demand.
  • Tag your merchandise categories and products: Maintaining a detailed product taxonomy with seasonal codes and product attributes is a great opportunity to learn more about your customers and identify sales trends. Clear merchandise categorization will help you track product performance over time and by type, better enabling you to optimize your inventory for each season. Each of your fashion items should be tagged with several key attributes such as color, style, size, material, sleeve length, and season. These distinctions increase visibility into the performance of your product lines and make it easier to track trends. With the right product tagging system, you will be able to quickly run reports to answer questions like which boot sizes your customers purchase most often or how many denim jackets you sold last fall.
  • Use data intelligently: Once you’ve begun to acquire massive amounts of consumer data and analytics, you have to know how to use this information wisely. The best data won’t do you any good if you aren’t incorporating it into your business decisions or sales forecasting. Basic inventory reports and sales reports should be a standard part of business operations. As should getting this data into the right hands of key people that make purchase decisions and run marketing campaigns.
  • Collaborate with suppliers: While you want the majority of your product lines to remain on-brand, there are times you want to experiment with offering new products or tapping into a new fashion trend. When you aren’t yet sure how a particular piece will sell, this is the time to collaborate with your suppliers on creative solutions. You could request a smaller minimum order quantity, purchase new product lines under a “sale or return” agreement, or ask suppliers if they would be willing to provide free samples.
  • Season to date sell through: Sell-through reporting is typically performed on the first day of each month to track sales performance from the previous month. Season to date sell through allows you to see the % of stock you have sold since the start of the season. This data can then be used to help you track the success of your marketing campaigns, identify which products to target for promotion, spot under-performing product lines, and identify which pieces to include in your next order from suppliers.
  • Loyal shopper discounts: Having a discount program allows your customer base to build brand loyalty and encourages repeat shopping. The more return customers you have, the more data you can build on your target customer and their typical purchases. Once you have this data, it allows you to make informed decisions as well as market directly to your audience with targeted email campaigns and other tactics.
  • End-of-season sales: Properly timing your seasonal discounts allows you to liquidate  remaining seasonal inventory and clear the way for the next season’s items. Another helpful tactic is to begin your seasonal discounts mid-season. While you cannot always predict which product lines will perform the best, you can identify slow-moving products early enough in the season to slash the sales price and hopefully get them moving out of your inventory.
  • Seasonal social media promotion: Keeping up with promotional opportunities through targeted social media campaigns can increase sales, thus helping you move more product. This can be especially resourceful if you feel you’ve overstocked on certain items. You might not have the right buyers coming in your door now, so find ways to reach them. You can also try running digital ads to boost sales and drive traffic to your website. Be sure to begin promoting seasonal items in keeping with current trends, allowing your customers plenty of time to get the pieces they need.

How Kickfurther can help

Optimizing inventory is no easy task. However, once you find the formula for inventory optimization, you may fall short on cash to stock inventory. While finances are a top priority for companies, and borrowing money costs money, it’s perfectly normal to need outside funding. Outside funding may cost time and money, but it’s a worthy investment if managed properly. Small businesses often struggle to find affordable and timely funding for inventory funding, and this is where Kickfurther comes in. 

Kickfurther is the world’s first online inventory funding platform that enables fashion businesses to take their dreams from their closet to the runway. If you’ve been struggling to obtain financing through traditional sources, Kickfurther will be the light at the end of the tunnel (or the beginning of a whole new tunnel) you’ve been searching for.

For companies that sell physical products or non-perishable consumables and have revenue between $150k to $15mm over the last 12 months, Kickfurther can help. We connect brands to a community of backers who help fund inventory on consignment and give brands flexibility to pay that back as they receive cash from sales. 

Kickfurther can help startups fund millions of dollars of inventory at costs up to 30% lower cost than the competition. With more than $100 million in inventory funded to date, Kickfurther can help you get funded within a day or even minutes to hours. 

Interested in getting funded at Kickfurther? Here are 3 easy steps to get started:

#1. Create a free business account

#2. Complete the online application 

#3. Review a potential deal with one of our account reps & get funded in minutes

How much money do you need to start an Amazon business?

Posted on by Amanda Levine

The most successful Amazon sellers have started with various investments. What will drive sales is having the right product for the right price. Once you’ve figured out what sells, you’ll need Amazon business money to create your own success. So, how much money will you need? Where can you get money to start an Amazon business? 

How much does it cost to start an Amazon business?

Using the power of amazon to start a business and sell your products to a global market is an incredible way to generate revenue and make a profit. There are new Amazon businesses being created every day selling and/or dropshipping a variety of consumer products. Some successful Amazon sellers started with as little as $500 while others started with over $10,000. Startup costs will depend on a variety of factors such as your product cost, fulfillment, office space, and so forth. Some Amazon sellers start their business from home and quickly grow into a warehouse. Before stocking up on inventory, be sure to do some trial and error to find what will be the most profitable. There are several tools that can help you identify Amazon opportunities in terms of what is selling and what is not. If you’re looking to start your own Amazon business, there are some costs that you will need to consider while you are brainstorming your business idea. 

Here is a quick breakdown of some of those costs. 

  • Inventory costs: Inventory can eat up a large portion of your investment cash when first starting an Amazon business. It’s important to do your research to identify products that have the best chances of selling. It also may be a good idea when first starting out to invest a smaller amount of a few different products to experiment on which products are more likely to sell the quickest. Another important thing to consider when it comes to inventory costs is the cost of storage. Unless you have enough space in your garage, you are going to need to find a space where you can securely store all of your inventory while it waits to ship out to customers. Amazon does offer fulfillment and storage services, but they are not free. If you’re strapped for cash but have some established sales, you can turn to Kickfurther for Amazon inventory funding options. We will cover more detail later on. 
  • Product photography: Selling on Amazon requires high-quality images. Some consumers may already be hesitant about purchasing a product online before they have had a chance to see it in person. Paying a professional photographer to take high-quality images of your products is instrumental to driving online sales. It is worth the investment.
  • Advertising: You will want to devote some of your investment funds to advertising when you are first getting your Amazon business up and running. You can advertise directly through Amazon which is highly recommended. However, you may not want to stop there. You are going to want to place direct links to your Amazon store or Amazon product pages on social media platforms, and third-party websites, invest in targeted SEO campaigns, and team up with affiliate site creators. 
  • Supplies: If you’re planning on shipping out your Amazon orders yourself, you are going to need to invest in packaging supplies. You are going to need a variety of boxes of different sizes, packing tape, packing materials to protect your products during transit, shipping labels, and more. You can also decide to pay someone to act as your drop shipper for a percentage of each sale. They can store your inventory, pack your orders, and ship your products in exchange for a fee. 
  • Shipping costs: Shipping is another cost you are going to need to take into account if you are shipping your products from your own location. However, much of the cost of shipping can be passed along to the customer unless you are looking to offer free shipping as an incentive to drive sales. If that is the case, then your shipping costs will eat into your profit margin. If you opt to use FBA you can offset some of the labor and supplies associated with shipping. FBA services are not free though so consider the cost. 

What items impact the cost of selling on Amazon?

There are two main ways that Amazon businesses sell on Amazon. You can either be a Fulfilled by Amazon (FBA) business or a Fulfilled by Merchant (FBM) business. There are both advantages and disadvantages, including fees, either way. 

Here is a quick breakdown of some of the additional costs of selling on Amazon.

  • Subscription fees: Amazon most likely will charge you a monthly subscription fee to host your business on their platform. If you are selling more than 40 items per month on the platform, Amazon may charge you a monthly subscription fee of $39.99.  If you sell less than 40 items per month, then Amazon may only charge you 99 cents per item sold. 
  • FBA fees: FBA has some major upsides. With FBA, you simply ship your products to different Amazon warehouses located throughout the country, and Amazon will process your orders and ship your products on your behalf. However, for this service, Amazon will charge you fees. One of the main fees you will incur is storage fees. Additionally, if any of your products end up not selling and they remain in an Amazon warehouse for more than a year, Amazon can begin to charge you even more. 
  • FBM fees: FBM is what Amazon businesses do when they plan to store and ship their own products. The fees are much less and can mostly be covered by the monthly subscription fee, however, then you will be responsible for covering your own shipping and storage costs as well as the cost of packing materials. 
  • Customer return fees: Any time a customer elects to return an order, whether it is through FBA or FBM, you are likely to incur additional charges as well as refund the customer. 

Tips for saving money when starting an Amazon business

No matter what kind of Amazon business you decide to open and no matter what kind of products you decide to sell, you’re going to need some upfront investment capital to get started. On top of that, you’re going to want to ensure you have a steady monthly revenue stream from your business to help cover operating costs and future investments in inventory and advertising. 

When you first start out, you are also going to want to find as many ways as you can to help save money and reduce costs. 

Here are some of those ways that other Amazon businesses have found effective for saving money. 

  • Get an Amazon Professional Seller account: Even if you do not know how many sales you will be doing each month on Amazon when you first start out, it may be a good idea to just go for the Amazon Professional Seller Account right away. For $39.99 per month, you can have unlimited listings, an unlimited number of sales, as well as access to other features that can save you money long term. 
  • Choose a product(s) that will sell: During the brainstorming phase of your new Amazon business, it’s important to do diligent research to identify products that have a good chance of selling and that may have less competition than others. You will want products that can move quickly to avoid paying additional fees on top of storage and shipping costs.
  • Choose a smaller product: If you can, choosing a smaller product can help you keep packaging and shipping costs to a minimum. Larger products, although often can be listed at higher prices, also come with higher shipping costs and it is more expensive to package them. On top of that, larger products have a higher chance of becoming damaged while in transit. 
  • Negotiate shipping costs: If you’re planning to ship out a larger number of products each month, by choosing to work directly with one carrier, you can negotiate discounted shipping rates that you can pass on to your customers or add to your profit margin. Working directly with a USPS, UPS, or FedEx account manager is an excellent way to use your proven and anticipated volume to lock in below-market shipping rates. 
  • Consider inventory financing: By using inventory financing, you can get access to short-term loans or a revolving line of credit that you can use to purchase the inventory you need for your new Amazon business. To secure the loan, often the inventory purchased is used as collateral. Inventory financing is a great way to invest in your business while maintaining a higher level of working capital. 

How Kickfurther can help

Selling on Amazon is all about having the inventory to sell, and at a lower price than your competitor. As your business grows, it may be hard to keep up with inventory demand. Amazon sellers often use inventory funding, but it can be expensive. Luckily, with Kickfurther you can get the funds you need without the hassle or unnecessary markups. 

Kickfurther is the world’s first online inventory funding platform that enables small businesses to access funds that they are unable to acquire through traditional sources. For companies that sell physical products or non-perishable consumables and have revenue between $150k to $15mm over the last 12 months, Kickfurther can help. We connect brands to a community of backers who help fund inventory on consignment and give brands flexibility to pay that back as they receive cash from sales. 

Kickfurther can help startups and small businesses fund millions of dollars of inventory at costs up to 30% lower cost than the competition. With more than $100 million in inventory funded to date, Kickfurther can help you get funded within a day or even minutes to hours. 

Closing thoughts

The first step toward being a successful Amazon seller is to get started. Whether you’re selling your own product or selling other brands, do your research and dive in. As you start seeing some success, you may need help funding inventory. 

Interested in getting funded at Kickfurther? Here are 3 easy steps to get started:

#1. Create a free business account

#2. Complete the online application 

#3. Review a potential deal with one of our account reps & get funded in minutes

Learn more about Amazon inventory financing options.

3 Mistakes You’re Probably Making in Social & Digital Marketing

Posted on by Amanda Levine

So you want to generate consistent sales and grow an impactful brand? A brand that has a strong community rallying behind it and is growing month over month, year over year.

And you’re doing your best to craft a comprehensive social and digital marketing strategy that generates leads and turns those leads into customers… But you feel like you’re coming up short.

If you’re having trouble growing your social following, getting returns on your social advertising, or not seeing any positive email engagement in the form of opens and conversions – then this article is for YOU.

Here are three mistakes you’re probably making in your social and digital marketing efforts (and how to fix them):

Social Media Marketing

Mistake #1: Wasting time creating content that doesn’t perform

Sitting down to create social content is no easy task. What do I post on social? What performs on social? What trends should I be jumping on? When and how much should I post? We could go on and on with the questions we hear over and over again from founders and markets just like you.

Instead of agonizing over all the little details – start with the basics: creating your messaging buckets.

Start with 3-4 messaging buckets (or social content categories, content pillars, whatever you’d like to call them!) that you can speak on to engage and attract followers. These can be anything from fun and relatable content to product highlights and education to community based content.

Underneath each “bucket” you’ll create a list of subtopics that can expand on your brand’s mission and products.

Example of a product highlight bucket’s subtopics: ingredient feature, highlight each sku, subscribe and save option, flavor descriptions, ASMR of product in use, etc.

Keep your content varied and test all of these messaging buckets and subtopics over the course of a few months to see what brings you the best results (engagement and new followers). Once you’ve tested various types of content for a few months you’re going to have a better idea of what topic, and what kind of content (Reels, carousel posts, static images, etc.), resonates most with your audience. Now keep doing more of that!

Social Advertising

Mistake #2: Using a SH*TTY ad creative strategy

Here’s a question we get all the time about how to make high-converting ad creatives: “Does it take a ton of $$$ to make?”…The answer’s NO! We’ll show you how you can stop spending money on low-quality ads that don’t convert!

Sure, you can test studio photoshoots and professionally produced videos as ads – but more often than not – we see UGC (user-generated content) & native-looking (meaning the ad creative looks more like an organic post) creative being our top performers time and time again.

Instead of using a sh*tty ad creative strategy, use our “anyone-can-do-it” 5-step formula for creating high-converting social ads now: 

  1. Spy on your competition and take note of their creative and copy, and collect competitor’s customer data to create better ads for your audience
    1. Spy on competitor’s Facebook ads here
    2. Spy on top performing TikTok ads here
  2. Start collecting all of your lo-fi videos to create a running library of video assets
    1. We’re talking ALL the videos: behind the scenes of production, short clips of your product in use, etc. The more video clips you have to work with, the better
  1. Choose an “Ad Recipe” to easily plug in your short lo-fi videos for quick, painless ads. An “Ad Recipe” is simply a frame-by-frame formula that shows you hot to create an ad step-by-step. Here’s an example “Ad Recipe” you can use:
    1. Clip 1: Hook
    2. Clip 2: Intro
    3. Clip 3: How-to
    4. Clip 4: Benefits
    5. Clip 5: Objections
    6. Clip 6: Testimonial
    7. Clip 7: CTA

Looking for more “Ad Recipes” to easily “plug and play” your way to high-converting ads? We share our rolodex of top-performing “Ad Recipes” in our Consumer Goods Growth Course. Check it out here!

  1. Launch your “Ad Recipe” and test micro-variables against it (things like CTA copy, headlines, text overlay colors, etc.)
  2. Rinse and repeat – keep iterating to continue to get better and better results with your social advertising!

Email Marketing

Mistake #3: Sending all of your email broadcasts to everyone on your list, always

We totally get it. You worked your tail off to generate as many qualified leads as you could and you’d rather saw off your pinkie toe than not send emails to every last one of those potential customers…

But what if we told you that by practicing email segmentation with your broadcasts (also called newsletters, e-blasts, etc.) – you’ll increase your email deliverability, open rates, click through rates, AND sales?!

Here are our three essential audience segments: 

  1. ENGAGED LIST = people who have opened/clicked on any of your emails in the last 3-6 months. 
    1. The time frame above will be different for everyone depending on how often you send emails
    2. You’re going to want to use this segment for most of your email sends as this list is engaged and ready to interact with your email marketing
  2. UNENGAGED LIST = people who haven’t opened/clicked an email in the last 3-6 months. 
    1. To re-engage this list, use it for HEAVY PROMOS or click-worthy content!
      1. Since these folks haven’t engaged with you in a while, you want to give them a reason to click through
      2. Really focus on enticing subject lines to get someone to OPEN: use first name variables, be clear and include the % off, push urgency, etc.
  3. EARLY BIRD/SNEAK PEEK = seed audiences for every big promotion or announcement. Ask your list to raise their hand and opt-in for early access or extra savings weeks before your promo goes live.
    1. Use this list to potentially triple+ future promo revenue
    2. By seeding your current subscribers and segmenting those who are SUPER excited to learn more – you’re priming your audience and preparing them to open up your announcement emails which will result in higher sales

That’s it for now, folks! We hope you found value in these three common mistakes that you may be making with your marketing and how to fix them ASAP.

If you’re looking to get even more free value on these three common mistakes, we’ve packaged it all up for you in video form with our Consumer Goods Masterclass! Check it out here! 

This is a guest post from our partner UMAI Marketing. UMAI Marketing is a boutique, Austin-based agency with a strong dedication to their clients’ and course members’ goals. The Japanese word “umai” means skillful, good, and delicious, or tasty, and it embodies their mission to create marketing that’s irresistibly inspiring and drives results. A few brands they’ve helped grow: Serenity Kids, Natural Stacks, Mother-In-Law’s Kimchi, IRVINS, rainbo, CANTEEN Spirits, Puffworks. Learn more here.

 

Smart Product Inventory Sourcing Tips for Small Businesses

Posted on by Amanda Levine

Inventory sourcing can be challenging for small businesses. It requires plenty of time and patience. Small business owners must persevere though to achieve success. 

Fortunately, there are a variety of ways to source inventory, and not all of them require a big investment. 

What is product inventory sourcing?

Product inventory sourcing may sound like a complex term, but it merely refers to the process businesses use to get the inventory they need. The process can include price checking, quality comparison, fulfillment, and more. As you source inventory, look for value and service, not just the cheapest price. Afterall, the partner you select will be responsible for getting you the inventory you need when you need it. 

Types of product sourcing

There are several types of product sourcing method options, here are just a few.

  • Dropshipping: Dropshipping is an inventory sourcing method used by many ecommerce businesses. It allows businesses to provide inventory to their customers without needing to store it or pay for it upfront. The business simply advertises certain merchandise for sale on their website without stocking it. Once it’s ordered, they alert the wholesaler or manufacturer that is selling the stock. The supplier sends it directly to the customer and the retailer makes a profit.
  • Wholesalers:  Wholesalers sell products in bulk at discount rates. Retailers buy in bulk from wholesalers and then sell products individually with a mark-up to earn a profit. Retailers will typically work with various wholesalers to access a wide range of products and ensure they always have inventory on hand.
  • Manufacturers: Manufacturers are similar to wholesalers in that they sell items in bulk allowing retailers to mark them up and make a profit. However, manufacturers offer an advantage over wholesalers in that they give retailers the option to customize the items they want. The retailer can make special requests to manufacturers including improving the design, adding features, or showcasing the brand. It comes at an added expense, but it may be worth it to get the specialized products that set your brand apart.
  • DIY Products: Many businesses sell artisan products that can be purchased directly from the creator. This creates a smaller supply chain that gives companies more control over the purchasing process. It also means your inventory will be more unique.
  • Clearance Sales: You may come across a company that is selling items at low prices to get rid of their stock for next season. You may be able to buy these products and sell them at your store for full price to make a profit. If you go this route, make sure the items you are buying are not being discounted because they are not selling well. And if they are seasonal, see to it that they will still be in demand the following year.

How small businesses benefit from product sourcing

Small businesses require inventory to keep their companies afloat. Product sourcing ensures they will always have products to sell so they can generate revenue. But, it’s not all about the money. Stocking quality inventory and being able to fulfill orders will improve customer satisfaction too. Product sourcing gives business owners control over what their company is delivering. 

Product sourcing tips for small business

If you’re  just starting out, it may be difficult to determine which manufacturers and wholesalers you should be partnering with. It may also be easy to fall prey to cheap prices, only to be disappointed by quality, fulfillment, and other important variables. Here are some tips that will help you make the right decisions when product sourcing.

  • Do your research:  It’s important to do some research before choosing suppliers. The first step involves looking at the products the suppliers are offering. Are the products high quality? Do they sell well? Customer reviews and social media will provide valuable insight on these matters. You should also look at other companies that are selling the products you are considering stocking. Are they offering discounts on them? This could be a sign that the products are not moving. You must also consider your target audience? Do you feel the products the supplier is selling are suited to your target audience? These factors will help you figure out the demand for the product so you can decide whether they are worth investing in.
  • Perform outreach to suppliers: Next, you will want to contact the supplier directly to learn more about their company.  Here are some questions to consider asking them:
    • How fast can you ship out products?
    • Will I be assigned a private rep for my account?
    • What is your return policy like?
    • Can I sell back items if they don’t sell?
    • Which products sell the best?

The answers they provide will be a good indication of whether they are a company you would like to work with.

  • Test your supplier:  It’s advisable to ask for a sample product from the supplier. This will give you an idea of what it’s like working with them before you spend a lot of money buying in bulk. Your test should consider two factors: the quality of both the product and service. The product should be durable and well-designed. It should also be an item you think your customer will like. When considering the service, think about things like punctuality in delivery, communication, courtesy, and price point. If you were happy with the product and service, this may be the green light to move forward.
  • Shop around: Shopping around will provide different benefits. For one, it will allow you to determine which supplier is best suited for your business needs. You can count on this company to be your main supplier. You will also find other suppliers which will give you a larger pool to work with. It’s important for companies to have various suppliers in their network so they can access different inventory. It also means they have other suppliers to rely on if their main supplier runs out of stock.
  • Trial run orders:  Ordering a sample will give you some idea of the service you can expect. But a trial run is an even better indication. Find out if the company is willing to provide you with a limited number of the items you want to sell. You may have to pay a higher rate since you are purchasing small quantities, but it will be better than having to spend a lot of money on a product or service you are not happy with.

How partnering with Kickfurther can help

Once you’ve found the suppliers you want to work with, start ramping up sales. With the right partners and efforts, your business will hopefully attract more business than you can keep up with. If you find yourself struggling with cash flow, consider inventory funding. 

Kickfurther is the world’s first online inventory funding platform that enables small businesses to access funds that they are unable to acquire through traditional sources. For companies that sell physical products or non-perishable consumables and have revenue between $150k to $15mm over the last 12 months, Kickfurther can help. We connect brands to a community of backers who help fund inventory on consignment and give brands flexibility to pay that back as they receive cash from sales. 

Kickfurther can help startups and small businesses fund millions of dollars of inventory at costs up to 30% lower cost than the competition. With more than $100 million in inventory funded to date, Kickfurther can help you get funded within a day or even minutes to hours. 

Closing thoughts

Product souring is a must if you’re a product-based business. Maintaining as much control over quality of products and services is critical for success and customer service. As your business grows, you may need to rely on investors and other sources to help grow your business. For affordable inventory funding that allows you to maintain full ownership of your business, turn to Kickfurther. 

Interested in getting funded at Kickfurther? Here are 3 easy steps to get started:

#1. Create a free business account

#2. Complete the online application 

#3. Review a potential deal with one of our account reps & get funded in minutes

How Do Purchase Orders Work?

Posted on by Amanda Levine

How do purchase orders work?

Purchase orders generally operate in good faith. They are a form of credit that the buyer and seller partake in outside of traditional banks and financial institutions. Purchase orders are typically for non-retail transactions between two businesses. When a buyer needs a specific product or service from a supplier or a vendor, they will generate a purchase order in their accounting system. A purchase order should contain the following bits of information.

  1. Billing address of the buyer
  2. Delivery address of where the goods need to be delivered
  3. Product or service being purchased
  4. SKUs or model numbers of the specific products
  5. Quantity
  6. Price per unit
  7. Any wholesale discount information that applies to the purchase
  8. Payment terms

Once the purchase order has been generated, it’s then sent to the supplier or vendor via mail or digitally. Once the seller has received the PO, it’s customary for them to reply with an order confirmation that details the following bits of information.

  1. Date that the goods or services should be delivered
  2. Confirmation of quantities that will ship and that are currently in stock
  3. If any backorders will need to be placed, and if so, which products and how many of each
  4. Payment terms

Once the goods or services have been delivered as promised, the buyer then can pay the seller either upon delivery, or if the buyer and seller have a type of business relationship, the seller may offer terms of net 30, 60, or 90 days.

The main idea of the purchase order is to maintain a paper trail between the seller and buyer that confirms a buyer’s intentions. Also, purchase orders help to maintain the accuracy of inventory and finances, ensure faster delivery of goods and services, and are instrumental to each company’s accounting departments. 

Who typically creates the purchase order?

Purchase orders are created by the buyer. If it’s a small to medium-sized company, typically the business owner, operations manager, or financial manager may create purchase orders. In larger companies that make hundreds of large purchases every month, they may have a purchasing department with specialized buyer roles. Part of being a buyer is to negotiate discounts and terms for larger purchases with a seller’s internal sales department. 

Types of purchase orders

There are several different types of purchase orders. Some of the most common types of POs include standard, planned, blanket, and contract purchase orders. Here are each of these types of purchase orders in a little more detail. 

  • Standard PO: A standard purchase order is created when all of the details of the goods and services being purchased are known. A standard purchase order is typically a one-off procurement containing the price, quantity, payment terms, delivery timelines, and location. 
  • Planned PO: A planned purchase order is more of a long-term agreement between a buyer and seller that commits that the buyer intends to procure the goods or services of the seller only from that specific seller. Planned purchase orders contain all of the same information as a standard purchase order, however, they may also specify how often they would like the order to be duplicated.
  • Blanket PO: A blanket purchase order, or blanket purchase agreement, is when the buyer knows the quantities of the goods and services they want to purchase from the seller over a specific period of time, however, they are unsure of when they would like the goods or services to be delivered. Blanket purchase orders are often used by buyers to negotiate discounts and more favorable terms from the seller. 
  • Contract PO: A contract purchase order is an agreement between buyer and seller that confirms specific terms and conditions, however, a contract PO may not indicate which goods or services are to be purchased and when. Instead, once the contract purchase agreement is in place, the buyer can begin to issue standard purchase orders that contain the agreed-upon terms and conditions.

Purchase order vs. invoice – what is the difference?

A purchase order is a document that outlines a buyer’s intentions of making a purchase. It contains the desired products, quantities, delivery location, and billing information of the buyer. The invoice is the bill that the seller sends once the order has been fulfilled. 

How is a purchase order created?

A purchase order can be created through a template or some accounting software may contain a purchase order generation tool. Either way, once a decision has been made that specific quantities of specific goods or services are needed, a purchase order puts that information in writing to notify the seller of the intention. The purchase order can be mailed in paper form or sent electronically through email or through a seller’s order system. 

What is the role of purchase orders in inventory?

A purchase order helps to keep a record of specific products and quantities. For example, when a seller receives a purchase order, they know exactly how many of which products are needed to fulfill the order. When the order is being fulfilled, the fulfillment team can accurately pick the correct number of each product and help maintain the accuracy of stock numbers. If the fulfillment team goes to pick an order and they are short on inventory, then it can be noted in the inventory management system to update the stock to account for the missing items, and potentially an investigation will follow.

For the buyer, a purchase order can help when receiving a product. The receiving department of a company typically checks all shipments against a purchase order to make sure that the correct products and quantities were sent by the supplier. If items are missing, they can then notify the seller and the seller can either ship out the missing items or credit the buyer’s account. When the items are received, the buyer then also can enter the quantities and products into their inventory management system to help ensure stock accuracy on their end.  

How purchase order financing can help your business

If you’re a seller, you may be able to obtain financing from the value of your pending purchase orders. For example, if you are in need of short-term funding, financing companies can pay you in advance for an anticipated amount based on how much you are estimated to receive based on the value of the purchase order. This can give some short-term cash flow to companies that can use the money to help fulfill orders that they may not be able to fulfill on their own. This can help them purchase supplies, hire staff, and take other steps to produce the goods or services that the buyer is requesting. 

In exchange for the upfront funding, the financing company typically takes a certain percentage of the total sale price that can be paid when the buyer pays the invoice for the order. 

Closing thoughts

Ensuring order terms are clear and payments are timely are a critical part of buying and selling inventory. As you ramp up sales, you may find that you need inventory funding. In the event that you do, backers will want to see an organized inventory system and healthy financials. Product based businesses that sell physical products or non-perishable consumables and have revenue between $150k to $15mm over the last 12 months can qualify for inventory funding at Kickfurther. 

Kickfurther is the world’s first online inventory funding platform that enables small businesses to access funds that they are unable to acquire through traditional sources. We connect brands to a community of backers who help fund inventory on consignment and give brands flexibility to pay that back as they receive cash from sales. 

Kickfurther can help startups and small businesses fund millions of dollars of inventory at costs up to 30% lower cost than the competition. With more than $100 million in inventory funded to date, Kickfurther can help you get funded within a day or even minutes to hours. 

Interested in getting funded at Kickfurther? Here are 3 easy steps to get started:

#1. Create a free business account

#2. Complete the online application 

#3. Review a potential deal with one of our account reps & get funded in minutes

Learn more about purchase order financing.

7 Best Practices for Managing Inventory in Your Pet Store

Posted on by Amanda Levine

Inventory is the heart of a pet store. From choosing pet friendly products to pricing competitively to always having enough inventory in stock, managing inventory is a full-time job. Inventory systems are highly encouraged to help eliminate waste, identify trends, and perfect inventory levels. If cash flow is interfering with your ability to stock enough inventory, we’ll help you solve that problem too. 

Best practices for managing inventory in your pet store

Running a successful pet store is more than just having enough dog food and litter boxes in stock at all times, pet stores can have a complex inventory and clientele too. There are a variety of product categories, and within each category, there can be dozens or even hundreds of different brands and products. Additionally, depending on what animals your pet store caters to, you may have hundreds of brands and products for each different type of pet. For example, you can have more than just cat and dog supplies. There are fish, lizards, snakes, reptiles, hamsters, gerbils, guinea pigs, birds, and more. Each pet type requires different types of food, shelter, toys, and supplies. 

Keeping track of your inventory can be an incredibly complex and full-time job. Here are some of the best practices you may want to consider when managing the inventory of your pet store. 

#1. Utilize automation

Even if you only own and operate one store, there are many ways that automation can help you manage your inventory. For example, investing in a quality POS and inventory management system can do wonders to automatically track your inventory and notify you when specific items need to be ordered. You can even use your inventory management system to automatically generate and send purchase orders to vendors for some or all of your top-selling products. 

#2. Have an inventory management process in place

Every business that contains a large amount of inventory needs to have an inventory management system process in place. An inventory management process includes recording, tracking, and managing your inventory. The goal is to maintain a balance between having enough inventory to make sure you can make every sale and not tying up too much of your working capital in stock. 

In order to achieve this, you should designate either yourself or one of your employees to be one hundred percent responsible for your inventory management process. By designating one person to inventory management, you can help to make sure that inventory is given the attention it needs to help your business be successful. You should also have this designated person work in tandem with effective inventory management software. 

Some of the responsibilities of this position may include inventory control, stock review, cycle counting, and working with vendors to use your inventory management system data to identify trends, high-demand items, and seasonality, and to help forecast future purchases. 

#3. Share data with your suppliers

By using a high-quality inventory management system, you can easily share your sales data with your suppliers. This type of data is mutually beneficial for both your business and the business of your suppliers. Suppliers can use this data to see which products are working and which are not and help you make future purchasing decisions that can help reduce waste while increasing sales and revenue. 

Your suppliers may also be aware of the latest products and technologies available that you may not have time to research. They then can help you update your inventory to ensure you have the latest offerings available. Suppliers also may have access to what other pet stores are purchasing in your region that tends to be selling well for them. The goal of your supplier is to help increase your business so they can increase yours. 

#4. Target a returning customer base (create loyalty)

The unique thing about pet store customers is that if you can build a relationship with a pet owner early on, they are more likely to stay loyal to you and your store over the life cycle of their pets. For example, when a customer comes in for the first time, they could have just gotten a puppy or kitten and need specific products for the early stages of their animals’ lives. Take the opportunity to build  trust early by having the products they need in stock and competitively priced, and they will likely return for every purchase they need throughout the animal’s entire life. Also, if you do not have an item they want, promise you will start stocking it and do it. Returning customers are the bread and butter of a successful pet store. Customers often choose a small pet store over a large retailer because they appreciate hand-selected products and pet lovers that greet them upon arrival. To compete with major retailers though you may need to offer easy shopping methods such as online ordering or curbside pickup. You can also stock specialty items that your Walmarts, Targets, and other big box retailers are not going to carry. This could be everything from organic treats to CBD products. 

#5. Purchase stock wholesale

This should be economics 101, however, as a pet store owner, you need to work with your suppliers to make purchases that qualify for wholesale pricing. Whether that is making minimum quantity purchases or ensuring you have a minimum number of orders over a period of time, do whatever you can to maintain that relationship with your suppliers that gives you access to the best wholesale prices. Again, it’s a balancing act. You can easily do this with the items that fly off your shelves, however, be careful with other items that may not sell as well. Having inventory that sits on the sales floor or in the stock room for long periods of time can put some serious limitations on your cash flow. 

#6. Invest in a POS system

The main benefit of investing in a POS system is that you can update your inventory in real-time as well as digitize inventory counts to be automatically entered into inventory management systems. You may be surprised to learn that there are still some pet store owners using paper inventory management systems that can often become inaccurate and inefficient. 

#7. Have a system for liquidating obsolete inventory

If you have your own pet store and you struggle to find ways to get rid of the old inventory to make way for new, there are several tactics that other pet store owners have used in the past to some degree of success. Here are some of the quickest ways to work toward liquidating older inventory.

  1. Remerchandising and remarketing: Sometimes products can be lacking sales simply because of their placement in the store or how they appear on the shelves. Experiment with moving things around, creating additional signage, or building special displays. 
  2. Sales promotions and/or events: Inventory liquidation sales are quite common in retail. Offer special sales on select items or create sales events with massive discounts. 
  3. Bundle items: Try bundling items together with buy-one-get-one deals or creating special baskets or bundles with additional discounts. 
  4. Incentive-based giveaways: Encourage customers to spend a minimum amount of money in the store to earn free items or pet care. For example, spend $100 and receive a free grooming session for your pet. 
  5. Supplier exchange programs: Speak with your suppliers to see if they have any programs in place to help with inventory liquidation. They may also be willing to swap out older products for new products in some type of exchange program. 
  6. Donate for tax benefits: Anything you cannot sell, you could also consider donating to pet rescues, animal humane societies, and other organizations that help animals. Not only will your extra inventory go to a good cause, but you can also receive some tax incentives as well. 

How inventory financing can help your pet store business

Inventory financing is a powerful tool that many pet stores use to help maintain their inventory levels and pay for large purchases without restricting their cash flow. Inventory financing is especially helpful for pet stores that may just be starting out and need to make their initial purchases before their grand opening. The problem is that traditional methods of inventory financing are known for being expensive and hard to qualify for. An entrepreneur just like you once faced the very same problems with inventory financing. As an entrepreneur he set out to solve a major problem and Kickfurther was born.

Kickfurther is the world’s first online inventory funding platform that enables small businesses to access funds that they are unable to acquire through traditional sources. For companies that sell physical products or non-perishable consumables and have revenue between $150k to $15mm over the last 12 months, Kickfurther can help. We connect brands to a community of backers who help fund inventory on consignment and give brands flexibility to pay that back as they receive cash from sales. 

Kickfurther can help startups and small businesses fund millions of dollars of inventory at costs up to 30% lower cost than the competition. With more than $100 million in inventory funded to date, Kickfurther can help you get funded within a day or even minutes to hours. 

Closing thoughts

Running a successful pet store involves a major commitment and seamless execution. Paying attention to the small details can make all the difference. As you encounter small or large problems, always commit to finding a solution. 

Interested in getting funded at Kickfurther? Here are 3 easy steps to get started:

#1. Create a free business account

#2. Complete the online application 

#3. Review a potential deal with one of our account reps & get funded in minutes

Learn more about pet store inventory financing solutions.